Site Selection & Contract Negotiation
Based on your event objectives, group profile and past event history, Strategic Meetings Group helps your business choose the right venue and location at the most competitive rates. Our team has firmly established relationships throughout the hospitality industry, having reviewed hundreds of contracts annually for our clients. Let our expert negotiators reduce your liability and increase the cost savings for your meeting.
Meeting Preparation & Execution
Let our team of experts handle all the preparations for your meeting and provide the onsite support. We focus on the details and logistics of your meeting, so you don’t have to. Clients have called on us to manage any combination of food and beverage, room reservations, meeting room sets, audio visual, transportation and off-site events. Your attendees will appreciate, but never fully imagine the details we’ve attended to—the mark of a truly successful meeting.
Developing a program requires more than subject-matter expertise. We work with you to facilitate session planning, handle the day-to-day operations of speaker relationship management and work with your speakers to create presentations and materials so your team can focus on the content.
Exhibit and Sponsorship Services
Sponsorship can make or break your event bottom line. Our team can develop a prospectus, solicit companies and provide the post-sale personal follow-up that ensures they value the partnership with your organization.
Strategic Meetings Group brings conference marketing and branding expertise to your meeting by developing a unique brand for your event and targeted marketing program that attracts registrants and sponsors alike. Whether you need to build awareness for a new event, or reinvigorate a standard offering, let us create a professional presentation that’s integrated with the attitude and goals of your business.
Budget preparation, optimization and post-event reconciliation are an important component of every successful meeting. Our experienced planners develop a financial plan based on your budget and meeting objectives, helping you strategize new ways to improve your event revenue and profitability. We also partner with various online registration providers and can handle all facets of registration including setting up a user-friendly dedicated site, payment processing, attendee inquiries, reporting and name badges.